Personal Assistant (PA) to Senior Director
Location: Home-based, with occasional face-to-face meetings in Edinburgh
Hours: Monday to Friday approx. 36 hour per week
Pay: 15.66 per hour
Duration: Temporary for 2 months initially with potential to extend. Starting asap.

About the Role
Our client is seeking a highly organised, proactive and reliable Personal Assistant (PA) to provide comprehensive administrative and secretarial support across a wide range of roles, professional responsibilities and external commitments.
This is a varied and demanding role requiring excellent organisational skills, strong written and verbal communication, discretion, attention to detail and the ability to manage a substantial volume of correspondence, documentation and competing priorities.
The successful candidate will work closely with a Senior Director on a daily basis, helping to manage their workload, coordinate meetings and ensure that correspondence, reports, papers and other administrative responsibilities are handled efficiently and professionally.

Key Responsibilities

• Participate in daily Microsoft Teams calls and manage diary appointments, meetings and invitations
  
  
• Arrange Teams meetings and telephone calls with colleagues and external stakeholders
  
  
• Take dictation and prepare correspondence, reports and other professional documents
  
  
• Manage and respond to a high volume of correspondence
  
  
• Review, organise and mark up extensive meeting papers, highlighting key information
  
  
• Coordinate administrative activity across various roles and external commitments,
  
  
• Maintain organised records and assist with paperwork

Essential Skills and Experience
The ideal candidate will have:

• Experience in PA, secretarial or administrative support
  
  
• Excellent written and verbal communication skills
  
  
• Strong organisational skills and the ability to manage a busy workload
  
  
• Confidence using Microsoft Teams, Outlook, Word and other Microsoft Office applications
  
  
• Experience taking dictation and preparing accurate correspondence and reports
  
  
• The ability to work independently, exercise initiative and maintain confidentiality
  
  
• A professional, flexible and dependable approach

Working Arrangements
The position is predominantly home-based, with occasional face-to-face meetings required to complete relevant paperwork. The successful candidate must be comfortable working remotely and communicating regularly by Teams, telephone and email.

If this sounds like the next challenge you are looking for, apply now with your up-to-date CV.

We strongly recommend that you do not provide your bank account details when applying for a job. If you see a vacancy on Ethnic Jobsite requesting bank account details please email: webmaster@ethnicjobsite.co.uk