Executive Assistant / Document Controller

Leading MEP Contractor

Cambridge

Competitive Salary + Fantastic Benefits

Are you an organised, proactive professional who thrives in a fast-paced construction environment?

This is an exciting opportunity to join one of the UK`s leading Mechanical & Electrical Contractors, supporting the Regional Director while playing a key role in the successful delivery of major MEP projects across the region.

You`ll become the organisational backbone of the regional team, combining high-level Executive Assistant responsibilities with project administration and document control duties, ensuring projects and people remain organised, compliant and running efficiently.

The Company

Our client is a well-established and highly respected Mechanical & Electrical Contractor with an outstanding reputation for delivering technically complex projects across the commercial, life sciences, healthcare, education and industrial sectors.

With a strong pipeline of secured work and a collaborative culture, they continue to invest in both their people and their long-term growth.

The Role

Reporting directly to the Regional Director, you`ll provide comprehensive Executive Assistant support whilst assisting project teams with document management and project administration throughout the project lifecycle.

Your responsibilities will include:

• Providing Executive Assistant support to the Regional Director, including diary management, meeting coordination and travel arrangements.

• Preparing presentations, reports, correspondence and management documentation.

• Organising internal and client meetings, taking minutes and tracking actions.

• Managing confidential information with complete professionalism and discretion.

• Acting as a central point of contact for the regional office.

• Maintaining project documentation using the company`s document management systems.

• Issuing, tracking and filing drawings, technical submissions, RFIs and project correspondence.

• Ensuring all project documentation is accurate, compliant and up to date.

• Supporting project teams with project administration, reporting and document coordination.

• Assisting with project handovers, O&M documentation and close-out activities.

• Liaising with clients, consultants, subcontractors and internal departments to ensure documentation is issued correctly and on time.

• Providing general administrative support across the regional team as required.

About You

We`re looking for someone who is highly organised, approachable and able to confidently manage multiple priorities.

Ideally you`ll have:

• Previous experience as an Executive Assistant, Personal Assistant, Project Administrator or Document Controller within construction, engineering or the built environment.

• Excellent organisational and time management skills.

• Strong communication skills with the confidence to liaise at all levels.

• Experience managing project documentation within a construction environment.

• High levels of accuracy and attention to detail.

• Strong Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint.

• Experience using document management systems such as Asite, Viewpoint, Aconex, Autodesk Construction Cloud or similar would be advantageous.

• The ability to work independently whilst supporting a busy regional leadership team.

• A professional, positive and flexible approach.

What`s on Offer

• Opportunity to join one of the UK`s leading MEP contractors.

• Varied role combining Executive Assistant and project support responsibilities.

• Involvement in prestigious building services projects across the region.

• Supportive, collaborative working environment.

• Genuine long-term career progression.

• Competitive salary and comprehensive benefits package.

If you`re looking for a varied role where no two days are the same and enjoy supporting senior leadership while helping deliver complex construction projects, we`d love to hear from you.

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